Overview

Office Administrator role at Vistry Group. Reports to the Office Manager. Aimed at an organised, flexible individual who thrives in a fast-paced environment.Role details

ID: 2025-7762Entity: VistryRegion: Vistry West LondonDepartment: Admin and SupportContract Type: Permanent - Full TimeJob Location: Ealing, LondonDate Posted: 01.09.2025Responsibilities

Answering Reception telephone callsGreeting visitors / answering the doorbell – manage people signing in and give out security passesAssisting with all Post – collecting from downstairs, sending, receiving and distributingFranking Machine maintenanceParking App managementRaising POs/ process invoicesAssist with IT requirementsMaintain Site teams/addressesAssisting with HandS requests for officeNew Starters – create key fobs, introductions around the officeCoffee machine – maintenance and keeping in good working orderManage and order supplies of tea/coffees etcMilk / fruit ordersStationary ordersFirst Aider / Fire MarshallFire drillsWorking closely with all parties, the landlord, maintenances team (Phosters), Cynergi etcOffice MaintenanceAssist all teams with general admin duties as neededAssist with WL team and charity fundraisers eventsRequirements

Behave in line with our company values – Integrity, Caring and QualityGCSE in maths and English (or equivalent) at grade C or aboveAdministration positions held previouslyPrevious office environment experienceWorked in a reactive and fast-paced position previouslyA high standard of IT literacy, including full proficiency in Microsoft 365 – Word, Excel, Teams, SharePoint, Outlook, OneDriveDemonstrable process implementation skills, including workload managementKnowledge of principles and practices of basic office environmentKnowledge of clerical and administrative procedures and systems such as filing and record keepingOrganised and efficientAbility to work on own initiative and as part of a larger teamExcellent communications skillsExperience in working in a fast-paced, changing environment where priorities can change dailyFull time position 8.30am – 5pmDesirable

Administrative qualificationsPrevious housebuilding/construction experienceWhy Vistry

We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.Benefits

Annual Leave: 28 days’ holiday plus all UK Bank Holidays. Options to carry leave forwards and buy up to 5 days.Pension with Legal and General: Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available.Volunteer Days: With 2 paid volunteer days a year.

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