The Office Administrator role is a varied and integral part of the Office Administration Team function, dealing with multiple stakeholders across the business. The main focus will be supporting the office administration team and Facilities Manager with the ongoing day to day admin activities. Some travel to other AVK offices may be required.

Key Responsibilities:

• 1st point of contact for all internal and external customer enquires through the telephone and visitors to the Maidenhead Office. Ensure all enquiries are passed onto the relevant person / department.
• Ownership of the day to day office administrative activities including, but not limited to, meeting room administration, incoming and outgoing business post and deliveries, support to Exec/SLT as required, food/drink orders, asset tagging management.
• The effective management of the company car and van fleet and all associated activities which includes, but not limited to, the AVK car database, vehicle maintenance and servicing, accident and repairs, pool cars, reporting, etc.
• Assist the Facilities Manager in maintaining a safe, clean, and organised office environment:
• Act as the main point of contact for office-related queries and facility issues.
• Oversee office cleanliness.
• Assist Facilities Manager with COSHH e.g. cleaning materials.
• Weekly water flush (legionella) and record.
• Enforce clear desk policies to promote an organised workspace.
• Monitor and manage visitor access, ensuring security procedures are followed.
• Assist Senior Office Administrator of contact for team flight / hotel / hire car / etc. bookings.
• Support of all the company mobile phones administration activities.

• Support of all the company office supplies, stationery, and equipment orders.

• Support of all the company client feedback questionnaire.
• Assisting team with document management, filing and record-keeping.

• Other office administrative duties as requested by the business.

Requirements

• Customer service experience
• Confident, polite telephone manner
• Fleet management experience beneficial

Benefits

• Private Health Insurance
• Performance Bonus
• 25 days annual leave + bank hols
• Birthday Off
• Pension Plan
• Hybrid working / Flexible working

AVK|SEG does not discriminate on the race, colour, religion, sex, age, nationality, disability, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. -We will endeavour to respond to all applicants however due to the volume of responses, we can only guarantee that candidates who have been shortlisted will be contacted.