Senior Office Administrator - Travel, Calendar and Email ManagementWe are seeking a dynamic and detail-oriented Office Administrator to support our fast-paced, ambitious team. This role is perfect for someone who thrives on taking initiative, solving problems independently, and staying highly organized amidst shifting priorities. This role provides administrative support directly to two senior executives—ensuring operational excellence across our workflows.

Key Qualifications

Minimum of 3 year’s experience in a similar administrative or executive support role.

Exceptional attention to detail and a strong commitment to accuracy.

Highly organized with the ability to prioritize and self-manage workload under minimal supervision.

Proactive mindset—take initiative, ownership, and seek out improvements.

Excellent calendar management skills with confidence coordinating multiple schedules.

Outstanding verbal and written communication skills with a positive, energetic attitude.

Proficient in Excel and with G Suite (Google Drive, Gmail, Google Calendars, Google Sheets, Google Docs, etc.).

Tech-savvy and quick to adapt to new software tools and systems.

Exercises discretion and maintains confidentiality in handling sensitive information.

Proven problem-solving skills—proactive, resourceful, and calm under pressure.

Growth-oriented—committed to continuous improvement and learning.

Strong interpersonal skills and a natural relationship-builder.

A can-do, get-it-done attitude, with flexibility to support urgent and evolving needs.

Adaptable in a dynamic, fast-moving environment.

Key Responsibilities

Provide general administrative support across the office to ensure smooth daily operations.

Manage and collect invoices from team members for handover to the bookkeeper.

Assist with HR administrative tasks, such as onboarding documentation and policy coordination.

Support two executives with diary management, communications, and administrative requests.

Book and coordinate travel and accommodation arrangements.

Keep executive calendars accurate and up to date with travel arrangements, appointments, and meetings.

Maintain and monitor office supply inventories, placing timely orders as needed.

Ensure efficient and accurate flow of information across the team and systems.

Conduct research when requested.

Updating Company handbooks.

About UsWe are a leading provider of Job and Field Management Software (SaaS) for Android, iOS, and Web—empowering the UK’s trade industries to work faster, better, and more efficiently. Our platform is dynamic, intuitive, and highly customisable, built to meet the real-world demands of modern field service businesses. Whether it''s scheduling, legal certificates, digital forms, service reminders, quoting, invoicing, or estimates—our goal is to deliver a seamless digital experience from start to finish. At the heart of our company is a passion for innovation and a drive to help our customers succeed. Working with us means joining a team of skilled, purpose-driven professionals who genuinely love what they do. We’re big believers in growth—both in our product and in our people. Here, you’ll have the opportunity to take on real responsibility, develop new skills, and make a meaningful impact every day.

Role Info

Full time (8:30 am to 5:00 pm).

Location: Sevenoaks Office, 5 days a week (2 min walk from the train station).

Transit: 30 minutes by train from London Bridge, Charing Cross and Waterloo.

Culture: Great Team Vibe - We Get Stuff Done.

Pedigree: Serial Entrepreneurial Founding Team.

Is it a good fit? If this is you, don’t wait; Apply Now to join our team today!

Keywords for search visibility: Office Manager, Executive Assistant, PA, Personal Assistant, Administration

Note: Some boilerplate and job board specific elements have been removed for clarity and focus on the role.#J-18808-Ljbffr