Office Administrator 2025-05-22T09:46:27+00:00 Office Administrator Apply Today View All Careers Join INTOHEAT as an Office Administrator.

Main purpose of the roleThe Office Administrator will provide proactive and efficient administrative support to the Office Manager, and Contracts Engineers. The postholder will assist with the running of the office to improve efficiency and cost effectiveness.About the Role:This job description outlines the key accountabilities of, and output required from, the post holder. It is not a definitive list, and the role may well change and evolve over time.Job Title:

Office AdministratorReports to :

Office ManagerLocation:

Bristol H ead O ffice , BS35 3UTKey Tasks and Responsibilities.

First point of contact for office visitors (including hospitality) and telephone enquires; dealing with queries where able and forward detailed accurate messagesArrange internal/external meetings, including travel arrangements, management of attendees, minutes and follow up actionsGeneral administration: Up to date contact lists; prepare standard correspondence and documentation; filing manual and electronic, photocopying, scanning, printing of drawings, shredding and archiving; distribution of incoming and outgoing postUndertake Fire Marshall or First Aid training if requiredImplementing electronic purchase orders through the Contracts Department and eventually enrolling through other Company departmentsCollate relevant HandS risk and COSHH assessments, and OandM Manuals as instructedAssist Company Estimators in producing tender submissions and chase responsesAssist the design team using various design software, CAD, PDF, etc.Establish and maintain an accurate equipment/plant ‘on-off’ hire scheduleReview, develop and maintain company systems and procedures (computerised and manual) to meet the needs of the changing businessAssist the Office Manager in standardising company documents and implementing new working structures to improve efficiencyComply with health and safety policies and arrangements, eventually working with the Office Manager to update company procedures and document templatesMonitor and order stationaryUndertake any other duties as required, commensurate with the level of the postThe above job description is a guide to the work you may be required to undertake but does not form part of your contract of employment and may change from time to time to reflect changing circumstances.Knowledge and experience of:Working in a busy officePrioritising own workloadUsing MS packages (Word, Excel, and Outlook)Skills and abilitiesExcellent written and verbal communication skillsAbility to problem solve and direct enquiries, where appropriateGood organisational skillsAbility to work independentlyAbility to work as part of a small teamKeen to develop over a period of time with a willingness and ability to learnApply Today!

If you want to work for a company with great ambition and drive for excellence – Be part of our growth – Join INTOHEAT FACILITIES MANAGEMENT Ltd.!Please complete our application form below, attaching your CV in the box provided to apply for this position.Job Application

This field is hidden when viewing the form Job Applying ForYour Name * First LastYour Email *Your Phone *Your Address * Street Address Address Line 2 City PostcodeDo You Hold a Full UK Driving Licence? *

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Please give further details (including dates): *Are you involved in any activity which might limit your availability to work or your working hours? (E.g. Local Government) If yes, please give full details. *Are you subject to any restrictions or covenants which might restrict your working activities? If yes, please give full details: *Are you willing to work overtime and weekends if required? *

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Please give any details of hours you would not wish to work: *Have you any convictions, including both spent and unspent convictions under the Rehabilitation of Offenders Act 1974? (A copy of the Company’s Equal Opportunities Policy and Disclosure and Disclosure Information Policy is available on request. These reflect the CRB Codes of Practice): *Have you ever worked for INTOHEAT before? *

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Secondary School Education (Please list attendance dates, examinations taken and results): *College / University Education (Please list attendance dates, examinations taken and results): *Further Formal Training (Please list attendance dates, examinations taken and results): *Please give details of membership of any technical or professional associations: *Languages Spoken: * Language Level of CompetencePrevious Employment: * Business Location Date of Employment Position Reason for LeavingHow much notice are you required to give to your current employer? *Can we approach your current employer before an offer of employment is made? *

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References (Minimum of two required): * Name Company Position Telephone NumberInterests, Achievements and Leisure Activities: *Supplementary Information (Past achievements, future aspirations, personal strengths): *How did you hear of this vacancy? *Upload Your CV Drop files here or Accepted file types: pdf, doc, dot, docx, dotx, docm, dotm, docb, wbk, Max. file size: 10 MB.I declare that the information given in this form is complete and accurate. I understand that any false information or deliberate omissions will disqualify me from employment or may render me liable to summary dismissal. I understand these details will be held in confidence by the Company, for the purposes of ongoing personnel administration and payroll administration in compliance with General Data Protection Regulations (GDPR) 2018. We will not share any information to any 3rd parties. I undertake to notify the Company immediately of any changes to the above details.Given the nature of the job to which I have applied, I understand that any offer of employment will be subject to information on my criminal record being disclosed to the Company by the Criminal Records Bureau. I have been given a copy of the Company’s Equal Opportunities Policy, which includes information relating to the recruitment of ex-offenders.

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