OverviewEmota create unforgettable brand experiences that captivate audiences and push creative boundaries. As an award-winning experiential agency, we bring visions to life through the full spectrum of Meetings, Events and Exhibitions, underpinned by industry-leading sustainability, DEI, Health and Safety and ground-breaking production practices. We''re delighted to present an opportunity for a

Project Coordinator (Exhibitions)

to join our award-winning Environments team to help us create moments that matter.

What you''ll be doingAs a Project Coordinator you''ll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Project Director, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with one of our creative and collaborative offices in either London or Manchester.

Responsibilities

Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/Environment projects according to deadlines against budget

Help coordinate internal and external meetings including agendas, meeting notes and action points

Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet

Work alongside other Service Lines including Creative, Logistics and Live Production

Prepare presentations and documentation for internal and client-facing use

Budget and Financials

Assist in tracking budgets, client POs and invoicing using our company tools

Support cost reconciliations and expense reporting post event

Client and Stakeholder Support

Provide timely communication to Project Lead and across relevant delivery teams

Onsite Support

You will travel globally, participating in on-site set-up, delivery and breakdown

Support the broader team onsite, being a point of contact for crew and suppliers

What you\''ll need to have

A passion for Environments/ Exhibitions and the events industry overall

1-3 years experience within a project coordination role within exhibit/ booth planning

The ability to maintain an organised approach across multiple projects with differing timelines

Proficiency in Microsoft Office and experience of using project management tools

A comfortability with travelling and attending onsite events globally

A proactive and solution orientated mindset

Just a few of our benefits

Competitive salary

25 days\'' annual leave plus public holidays, company closure over Christmas plus a personal day and volunteering leave

Private Medical and Life Insurance

Pension Scheme

Hybrid working

Group Income Protection

A Bit About UsEngage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the creation and delivery of live and virtual experiences, film, digital, and immersive content. Our family of brands is made up of: Emota, Forty1 and Nazar?. We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours.

Don''t meet every job requirement? That''s okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you''re excited about this role, but your experience doesn''t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.

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