Reporting to the Lead Coordinator based in Coventry and working closely alongside the teams at Coventry, Liverpool, and Oxford.

The Facilities Coordinator will support the Facilities and Workshop Maintenance teams in executing reactive and preventative maintenance.

Main Responsibilities:

Support the Facilities Management team in ensuring the delivery of KPIs.

Book external contractors onsite for maintenance of workshop and facilities equipment.

Review service contracts for workshop and facilities equipment.

Support data capture of maintenance costs across all sites, including planned/reactive maintenance and utilities.

Ensure external contractor documentation is obtained and uploaded onto the CAFM system.

Assign and log jobs through a maintenance management system.

Act as a point of contact for the Maintenance Helpdesk.

Provide data to support workshop and facilities KPIs as required.

Maintain an up-to-date asset list for buildings and workshops.

Create and update job schedules.

Upload electronic OEM manuals for machinery to CAFM or maintenance systems.

Create preventative maintenance work orders for equipment and plant.

Keep logs of equipment breakdowns.

Obtain quotations and raise purchase requests.

Person SpecificationEssential Skills/Qualifications/Experience

Experience in an administration or coordinator role.

Experience in delivering tasks on time.

Planning experience preferred.

Experience managing multiple disciplines.

Strong IT skills.

Candidates with less experience demonstrating equivalent skills will be considered.

General Skills and Abilities:

Strong numeracy and literacy skills.

Self-motivated with the ability to meet deadlines.

Excellent communication skills, both written and oral.

Team-oriented attitude.

Articulate with good interpersonal skills.

Keen attention to detail.

Positive can-do attitude.

Reliable and trustworthy.

High personal integrity.

Desirable Skills/Qualifications/ExperienceExperience in facilities maintenance or familiarity with related systems is preferred.

#J-18808-Ljbffr