Overall responsibility for the purchase ledger department.

Ensuring all invoices are processed accurately and in a timely manner.

Within a designated office space in the Head Office at Harrington House, Wembley.

The Purchase Ledger Clerk is responsible for accurately recording, processing, and managing all incoming invoices and payments to ensure the company''s financial obligations are met in a timely and efficient manner. This role plays a crucial part in maintaining the financial integrity of the organization.

Invoice Processing:

Receive and review incoming invoices for accuracy and completeness.

Match invoices to purchase orders and receipts.

Code and enter invoices into the accounting system.

Obtain necessary approvals for payments.

Payment Processing:

Prepare and process payments to suppliers/vendors.

Schedule and ensure payments are made on time.

Reconcile payments with invoices and purchase orders.

Vendor Management:

Maintain vendor accounts, contact information, and payment terms.

Respond to vendor inquiries and resolve discrepancies or issues.

Negotiate payment terms with vendors when necessary.

Record Keeping:

Maintain accurate and up-to-date records of all financial transactions.

File and organize invoices, receipts, and payment documentation.

Reconciliation:

Regularly reconcile vendor statements with company records.

Investigate and resolve any discrepancies.

Reporting:

Generate reports related to accounts payable for management review.

Assist with month-end and year-end closing processes.

Compliance:

Ensure compliance with company policies and relevant accounting standards.

Stay informed about changes in tax regulations and accounting practices.

Process Improvement:

Identify and recommend process improvements to enhance efficiency and accuracy in accounts payable functions.

Any other duties the Company believe it can reasonably expect from you.