Job Title

Assistant Project Manager ISummary/Objective

The Assistant Project Manager (APM I) will serve as a vital team member assisting the Senior Project Manager / Project Manager on the full scope of the project. The APM I will be responsible for Document Control and Procurement Management, Communication, Cost Management, Subcontractor Coordination and Project Reporting while representing Callahan Construction Managers throughout the full project cycle. The APM I will also have oversight in managing Project Administrators on task completion. The APM must exhibit time management skills and prioritize their work based on the daily needs of the project.Who we are

Callahan Construction Managers is a full-service construction management company based in Bridgewater MA, with regional offices in White Plains, NY. Callahan has served the New England and Northeast regions as a family business for over 70 years. As one of the region’s largest open shop construction firms, Callahan provides a wide range of preconstruction and construction management services to local, regional, and clients. Callahan enforces a high quality and innovative approach to all projects, including multi-family residential, senior housing, affordable housing, hospitality, life sciences, corporate office, educational, retail and other markets. Visit

www.callahan-inc.com

for more information.Essential Functions

SafetyPromote the Callahan safety culture and lead by example when on the job siteCoordinate safety documentation with the field teamAssist and participate in safety related meetingsDocument Control and Procurement ManagementUnderstand the Plans, Specifications and Contracts of the projectManage updates of the current construction document set utilizing Procore and distribute to subcontractors/suppliersManage all RFIs and Submittals utilizing Viewpoint with consultants, subcontractors, and field staffReview shop drawings and samples for compliance with contract documentsReview and track material deliveries as scheduled and expedite in conjunction with the Project Superintendent to ensure on-time procurementPrepare and distribute meeting package (agenda and supporting documentation) in advance of the applicable meetingProduce quality meeting minutes in a timely, consistent mannerProject ManagementDevelop and maintain positive relationships with the Owner, Subcontractors and Project TeamCoordinate and communicate updates and changes to the schedule of the projectControl the prompt flow of information to field team, subcontractors, and suppliersPromptly communicate issuesManage risk prevention to ensure that all subcontracts, insurance and badging information in in place prior to mobilizationParticipate in the monthly schedule update meetingPrepare and submit the Monthly Report to the project team with guidance from the Project Manager and SuperintendentDistribute 3rd party reports, deficiency logs and punch lists for executionPrepare of Quarterly cost meeting reports and presentationComplete closeout of the project with the Owner and SubcontractorsCompile permit closeout documentsMaintain all project records and filesManage and compile a full close out package including warranty letters, operation and maintenance manuals, as-builts, etc.Financial closeout with PM and AccountingCost ManagementParticipate in subcontractor buyout and subcontract issuanceReview and compile pricing on all changes in the project and submit proposals with time extensions as needed. Review with Project Manager prior to submission.Proficient in project accounting processes to ensure prompt payments of requisitions and invoicesReview and process monthly Subcontractor requisitions and labor and material invoicesCompile field tickets from Superintendent and attach to all material invoices processedLeadershipMaintain a collaborative working environment and relationship between office and field staffCollaborate with the team and support team members as needed to ensure project successMentor Interns for exposure to the construction management process and available career path optionsAll qualified applicants will be afforded equal opportunity. There shall be no discrimination based on , , , , , original or on an applicant’s status as a protected veteran or as individual with a .

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