Job Role - Invoicing Operations Assistant
Location - London - Hybrid 
Salary - £40,000 - £45,000 DOE
 
The Role 
 
Our client is looking for an organised and proactive Invoicing Operations Assistant to join their team. In this role, you will play a key part in managing the financial performance of important client accounts ensuring everything runs smoothly, accurately and profitably.
 
You will be the go-to person for finance-related matters across your assigned projects, working closely with Project Directors, regional leadership teams and Head Office Finance. If you enjoy working with numbers, spotting trends, improving processes and collaborating with a variety of stakeholders, this could be a great opportunity for you.
 
What You''ll Be Doing Financial Management & Reporting

• Setting up and maintaining contracts and projects in Dynamics 365, including charge rates and forecasts
• Leading monthly, quarterly and annual forecast reviews with Project Directors and leadership teams
• Analysing financial performance and explaining any variances
• Keeping financial data accurate and up to date
• Reviewing utilisation data to provide performance insights
• Preparing monthly invoices and billing reports
• Producing financial reports for external clients
• Responding to finance queries from operational teams
• Reconciling financial data and carrying out quality checks
• Supporting internal and external reporting, audits, and profitability reviews

• Managing intercompany agreements, invoices and purchase orders
• Overseeing subcontractor purchase orders and verifying invoices
• Collating and managing client timesheets for invoicing
• Supporting Credit Control with payment queries and escalations
• Ensuring compliance with SOX controls where applicable

• Strong numerical and analytical skills
• Advanced Excel skills (including PivotTables, VLOOKUP, SUMIF, etc.)
• A solutions-focused mindset with excellent attention to detail
• Strong organisational skills and the ability to meet recurring monthly deadlines
• Clear and confident communication skills
• Ability to work independently and manage multiple priorities
• A proactive, flexible and adaptable approach
• Experience with Microsoft Dynamics 365 is a plus

• Bachelor''s degree in Finance or a related field (or equivalent experience)
• Strong background in finance or accountancy roles
• Experience with budgeting, forecasting, invoicing, and management accounts
• Experience using financial management systems (ideally Dynamics 365)
• Experience using Power BI reporting tools
• Comfortable working in diverse, multicultural and multi-partner environments