School Administrator
To provide efficient and effective administrative support to the school, ensuring the smooth day-to-day operation of administrative systems and processes. The postholder will utilise Arbor MIS to maintain accurate pupil and staff records, support attendance management, admissions, reporting, communications, and statutory data requirements. The role requires excellent organisational skills, attention to detail, and the ability to work collaboratively with staff, parents, governors, and external agencies.
Key ResponsibilitiesAdministration and Office Management

• Provide comprehensive administrative support to the Senior Leadership Team and wider school staff.
• Manage reception duties, acting as the first point of contact for visitors, parents, and external agencies.
• Handle telephone, email, and face-to-face enquiries professionally and efficiently.
• Maintain accurate filing systems and school records in accordance with GDPR requirements.
• Support the organisation of school events, meetings, and parent consultations.

Arbor Management Information System (MIS)

• Maintain and update pupil, staff, and parent data within Arbor.
• Process admissions, transfers, leavers, and new starters accurately.
• Manage daily attendance records, investigating absences and producing attendance reports.
• Generate reports for senior leaders, governors, and local authority requirements.
• Support census returns and ensure data accuracy for statutory reporting.
• Manage parent communications through Arbor, including emails, text messaging, and notifications.
• Assist with timetable, behaviour, assessment, and safeguarding data administration where required.

Attendance and Pupil Administration

• Monitor daily attendance and follow up on unexplained absences.
• Produce attendance reports and support attendance improvement initiatives.
• Maintain pupil records and ensure compliance with school and local authority procedures.
• Support the admissions process and maintain waiting lists where applicable.

Finance and Operational Support

• Process purchase orders, invoices, and other financial administration as required.
• Assist with school trips, payments, and educational visits administration.
• Support inventory management and procurement processes.

Compliance and Safeguarding

• Ensure all administrative procedures comply with school policies and statutory regulations.
• Maintain confidentiality and handle sensitive information appropriately.
• Support safeguarding procedures and maintain accurate records in line with safeguarding requirements.
• Contribute to health and safety administration and compliance monitoring.

Person Specification
Essential Qualifications and Experience

• Previous experience working in a school administration role.
• Hold and enhanced DBS on the update service
• Proven experience using Arbor MIS.
• Experience managing pupil data, attendance, and admissions processes.
• Strong administrative and organisational skills.
• Excellent IT skills, including Microsoft Office applications.
• Knowledge of GDPR and data protection requirements.
• Excellent written and verbal communication skills.

Desirable

• Experience working within a Wandsworth school or London local authority environment.
• Understanding of school census procedures and statutory returns.
• Experience supporting safeguarding administration.
• Knowledge of school finance systems.

Skills and Attributes

• Highly organised with excellent attention to detail.
• Ability to prioritise workload and meet deadlines.
• Strong interpersonal skills and a professional manner.
• Ability to work independently and as part of a team.
• Commitment to safeguarding and promoting the welfare of children.