Company DescriptionXeinadin was established in 2019 when more than 100 successful, independent, business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It is our people who help drive our business forward, and we offer them future-focused career opportunities whilst supporting the individual specialisms. Our regional offices of over 1800 colleagues operate in collaboration across the Group, combining collective expertise to maximise our people’s potential. As part of one Xeinadin, our colleagues are able to draw on expertise and support from across our UK, Ireland and central teams, as well as benefitting from being a part of their local communities.DescriptionThe Office Administrator is responsible for overseeing the day-to-day administrative tasks of the office. This position requires strong organizational, communication, and multitasking skills. The administrator will act as the first point of contact for office-related matters, coordinate office activities, manage office supplies, and provide administrative support to management and staff as needed.Key ResponsibilitiesAnswering phone callsMeeting and greeting visitorsAssisting in the onboarding process of new employees (setting up workstations, providing office orientation, etc.)Liaising with Xeinadin Anti-Money laundering departmentDiary management for the managing director which includes scheduling and coordinating meetings, appointments, and conference callsAssisting with proposal preparation for potential clients when requiredMaintain client’s information in line with Xeinadin guidelineOrdering and managing office supplies and inventoryHandling incoming and outgoing mail and email correspondenceScanning documents and filing digitallyAssisting with basic bookkeeping tasks, such as processing invoices and receiptsBanking cheques and delivery of post to the post office for registered deliveryGenerating weekly KPI and potential client list, opportunities and prospectsPreparing and filing confirmation statements for clientsKey RequirementsProven experience as an office administrator in a fast-paced environmentVery high level of attention to detail and accuracyConfident communicator with personnel at all levels within the business, both written and verbalProficient with Microsoft Excel, Word, Outlook etc.Additional RequirementsProfessional and friendly demeanourExcellent time management skills - handling multiple and varied deadlines concurrentlyOrganised, proactive, reliable and self-motivatedPositive attitude towards process changes as well as ITModelOffice BasedSalaryCompetitiveBenefitsCompany Pension Scheme25 days of annual leave + bank holidaysAdditional annual leave days from certain levels of seniorityAbility to buy up to 5 days of annual leave to reach a maximum of 30 days per annumBusiness closure over Christmas*Life Assurance x4 annual salaryEnhanced family leave policiesEnhanced Company Sick PayEmployee Assistance Programme – 24/7 support, free and confidentialCorporate Discounts PlatformFlexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent and self-funded at corporate rates) such as:PMI single or familyCritical Illness CoverCash planCycle to workEye careDental*subject to exceptions and business needs

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