Ports Services Coordinator
Portsmouth
-28,000 - -30,000

My client has an exciting opportunity for a Service Coordinator to join their expanding team based in Portsmouth. The role will provide support to the operations team at the port facility.

Key responsibilities:

• Accurately complete and manage operational documentation in accordance with company guidelines and standards.
• Oversee a range of administrative functions, such as verifying staff timesheets, handling invoices related to vessel operations, and monitoring key performance metrics.
• Organise workforce scheduling for vessel activities, matching labour requests with suitably qualified team members (including skilled operators, baggage handlers, rope handlers, and marshals).
• Support the recruitment process for casual staff by managing onboarding and induction activities, ensuring adherence to company requirements and a smooth start for new hires.
• Carry out other administrative tasks as needed to assist the Services team in their day-to-day operations.
• Arrange meeting spaces and visitor access to site, ensuring efficient coordination and compliance with security procedures.
• Provide general office support, including taking meeting minutes and managing calendars.
• Coordinate travel plans and assist in organising events, ensuring cost-effectiveness and compliance with policies.

Competencies:

• Strong knowledge of administrative procedures and protocols.
• Excellent organisational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Resilient with the ability to work under pressure and meet agreed deadlines.
• Flexible in working days and hours.
• Strong customer service experience and communication skills.
• Highly organised and methodical person, able to work independently and within a team.
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Qualifications/experience:

• Proven previous experience in an administrative role, preferably in a port or logistics environment.
• Level 3 Business Administration or equivalent.
• Proficiency in Microsoft Office Suite.
• Understanding of basic HR processes

Apply now or call Lynsey at Key Recruitment for more info.