Overview

We are seeking an experienced and highly organised Gallery Operations Manager to oversee the smooth running of our exhibition space, auction room, office and warehouse facilities.The successful candidate will manage the installation and presentation of auction previews, maintaining high standards of display. They will coordinate with departments and the Events team on all aspects of auction day logistics, from room layouts and seating to booking auction staff. They will supervise technicians, cleaners, and temporary staff, while maintaining a safe, secure, and welcoming environment for staff and visitors.Beyond the gallery, the successful candidate will be responsible for managing departmental storage allocations, conducting regular audits, and ensuring workflows remain efficient. Office and facilities duties will include managing supplies, maintaining hygiene and safety standards, organising staff training, liaising with landlords and IT providers, and ensuring compliance with fire, risk, and health and safety requirements.The role also covers warehouse and logistics, coordinating property transfers, overseeing audits and zoning systems, managing Temporary Admission import/export records, liaising with clients and shippers, and supervising warehouse staffing and upgrades.The successful candidate will play a key role in strategic planning, organising the annual auction calendar, managing budgets and expenditure, leading facilities projects, and maintaining a preferred supplier network.This is a dynamic and hands-on position, suited to a proactive professional with strong leadership, organisational, and problem-solving skills. Experience in gallery, auction, or museum operations is highly desirable.If interested applicants are invited to send the CV, covering letter and details of two referees to recruitment@olympiaauctions.comWe thank all applicants for their interest and will contact those that are shortlisted.Qualifications

Experience in gallery, auction, or museum operations is highly desirable.Strong leadership, organisational, and problem-solving skills.Proactive, hands-on approach with the ability to coordinate across departments.Responsibilities

Oversee the smooth running of the exhibition space, auction room, office, and warehouse facilities.Manage installation and presentation of auction previews and maintain high display standards.Coordinate with departments and the Events team on auction day logistics (room layouts, seating, staffing).Supervise technicians, cleaners, and temporary staff; maintain a safe, secure, and welcoming environment for staff and visitors.Manage departmental storage allocations, conduct regular audits, and ensure efficient workflows.Administer office duties: supplies, hygiene and safety standards, staff training, liaison with landlords and IT providers, and compliance with fire, risk, and health and safety requirements.Oversee warehouse and logistics: property transfers, audits, zoning, Temporary Admission import/export records, client and shipper liaison, and warehouse staffing/upgrades.Contribute to strategic planning: annual auction calendar, budgets and expenditure, facilities projects, and maintaining a preferred supplier network.How to apply

Please send your CV, covering letter and details of two referees to recruitment@olympiaauctions.com

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