We''re looking for an organised, proactive, and people-focused administrator to join the team at Rhotic. In this pivotal role, you''ll ensure smooth operational support across finance, admin, and client service keeping the business running like clockwork.What you''ll doYou''ll be at the heart of our daily operations, with responsibilities including:Managing and processing supplier invoices in Xero, from upload to authorisationCoordinating meetings, events, and functions for our revenue-generating teamsOrganising travel, accommodation, and transfers for Rhotic employeesTaking accurate internal meeting minutes and preparing client meeting summary notesCreating contracts for new clients within provided templatesUpdating our CRM with invoice numbers and ensuring Xero records matchHandling calls and emails from external stakeholders with professionalismReconciling payments in Xero and preparing accurate client invoicesAssisting with VAT expense receipts and inputting pensions dataProcessing and managing subcontractor invoicesPreparing worklogs for colleagues using MS ExcelWhat you''ll bringStrong skills in MS Word and MS ExcelProven experience using XeroFamiliarity with CRM systems (e.g. Asana, Salesforce, Monday) is a bonusAn eye for detail, strong organisational skills, and the ability to juggle multiple prioritiesClear, confident communication skillsWhy join us?At Rhotic, you''ll work in a collaborative, supportive environment where no two days are the same. You''ll have the ..... full job details .....