Job Title: Personal Assistant / Minute Taker (Interim Contract)


Contract: Initial 2-month fixed term, followed by rolling monthly contract

Working pattern: Monday–Thursday 9:00–17:30, Friday 9:00–17:00 (to be confirmed at interview)

Location: Aylesbury

Working arrangement: No home working during the first three months (to be reviewed thereafter)

 
 About the Role
We are seeking an experienced and highly professional Personal Assistant with strong minute-taking expertise to provide dedicated support to a busy Service. This role requires excellent organisational skills, discretion, and the ability to manage a varied and confidential workload.


The successful candidate will be expected to settle quickly into the role; therefore, availability and commitment during the initial period is essential, and annual leave is not normally expected during the first two months.

 
 Key Responsibilities

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  Provide confidential, dedicated personal assistance, research, organisational, and administrative support to ensure the effective running of the Service

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  Manage and maintain efficient systems for logging, storing, and archiving information

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  Handle correspondence (electronic and written), often of a highly confidential nature

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  Arrange meetings and conference bookings, including room bookings and scheduling

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  Prepare agendas, collate papers, and ensure timely distribution of documents

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  Attend meetings and produce accurate, high-quality minutes

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  Liaise with external suppliers and stakeholders as required

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  Manage meeting processes, including tracking actions, deadlines, and reminders

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  Provide high-standard typing and general administrative support

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  Ensure confidentiality and security of sensitive information at all times

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  Undertake and manage ad hoc projects and research tasks

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  Support the development and maintenance of electronic document management systems

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  Promote good administrative practices across teams and disciplines

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  Provide cover for other Executive Support/PA roles when required

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  Extensive professional minute-taking experience in a busy environment

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  Previous experience working at Personal Assistant (PA) or Executive Support level

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  Strong organisational and administrative skills

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  Excellent written communication and attention to detail

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  Ability to manage confidential information with discretion

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  Confident working independently and managing multiple priorities

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  Experience supporting meetings, senior stakeholders, and complex scheduling

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  This role requires a high level of professionalism and reliability

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  No hybrid or home working during the initial three months (subject to review thereafter)

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  Flexibility and adaptability are essential due to the nature of the workload