Executive Assistant to CEO based in Edinburgh, Scotland

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.Job Description

We are seeking a highly experienced, proactive, and dynamic Senior Executive Assistant to support a visionary entrepreneur and CEO of Windward Group. Based in the vibrant city of Edinburgh, you will be joining at a very exciting time as you support the CEO in both a business and private capacity and work with him across a broad portfolio as you get fully immersed in this role.The ideal candidate will demonstrate drive, professionalism, and be that true right hand to the CEO and his high-achieving, close-knit team.The intention is for this individual to be a key support to the CEO; identifying and pursuing efficiencies and the ability to drive things forward is integral to the role.You will have at least 8 + years of previous Executive Assistant experience supporting at C-Suite in a fast-paced, professional environment and have outstanding interpersonal skills and a quiet confidence.Main Responsibilities

Executive Support

Manage and optimise the CEO’s complex calendar, including scheduling meetings, travel, and appointments across the CEO’s business portfolio and personal endeavours.Prepare briefing materials, agendas, and follow-up notes for meetings, striving to make the CEO as effective as possible and making the most of his timeServe as a facilitator liaison between the CEO and internal/external stakeholders, ensuring the CEO’s time is used wisely and purposefully.Handle confidential information with the utmost discretion and professionalism.Coordinate all logistics for several board and committee meetings, investor relations, and high-level strategic sessions.Manage the CEO’s LinkedIn messages and responses to maintain professional engagement and presence.Travel and Events

Plan and manage all aspects of domestic and international travel, including itineraries, accommodations, and on-the-ground logistics, for business and personal, including for the CEO’s close family.Accompany the CEO on regular business travel to provide real-time support and coordination.Plan and execute professional and personal events for the CEO, including logistics, guest coordination, and vendor management.Working with the Chief of Staff, oversee and coordinate the CEO’s personal investments, including real estate holdings, new ventures, and philanthropic interests.Liaise with brokers, legal advisors, and property managers to ensure smooth operations of personal assets.Manage personal appointments, events, and family-related logistics as needed, this may include personal shopping, car maintenance and personal wellness including medical appointments.Support the operations and initiatives of the Windward Foundation charity.Strategic and Operational Excellence

Act as a thought partner to the CEO, offering insights and recommendations on operational improvements and time optimisation.Lead special projects and initiatives on behalf of the CEO, ensuring timely execution and alignment with strategic goals.Develop systems and processes to streamline administrative workflows and enhance productivity.Support corporate governance, audit preparation, and the rhythm of meetings including action tracking and follow-ups.Coordinate the CEO’s recruitment activities and onboarding processes.Coordinate with non-executive directors and ensure alignment on board-level initiatives.Collate and maintain action logs from meetings and ensure timely execution.Represent the CEO with professionalism and poise in all interactions.Mentor junior administrative staff and contribute to a culture of excellence and accountability.Collaborate with internal teams to pull together the right people and resources to solve the CEO’s problem set.Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategyBain and Gray specialise in PA and administration recruitment throughout London. Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industrysectors. We area boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.For clients

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